How the test works and how we use your information

A test is free for 2 months (60 days) for up to 10 people, as shown here, unless a code you were given says otherwise.

Before you sign up, we want you to understand how the test works, what information we collect, why we collect it and how it is used. It takes about five minutes to read.

Early access to KeelSync Service

KeelSync Service is already in daily use at a marine engineering firm, and we are now opening it to a small number of selected companies.
As an early access company, you receive new features and improvements as soon as they are released, usually every week, and your feedback directly shapes what we build next.
During the test, we recommend running KeelSync Service alongside your existing systems while your team settles in.
If anything does not work as expected, use Report a problem in the app. It goes straight to our development team, and you will see our reply in the app.

Pricing during the test

Free for 2 months (60 days). No card details required.
We will not charge you anything unless we have agreed a price with you first.
Up to 10 people (office and engineers) during the test.
On day 60 your account becomes read-only. Nothing is deleted. You can then discuss continuing with us, or ask us to delete your data.

What information we collect and why

Information	Why we collect it	Who in your company can see it
Your team's names and work emails	To let your team sign in	Everyone in your company
Time stamps (start travelling, arrive at boat, leaving boat, back at workshop) and time entries logged on My Time	Timesheets and pay	The engineer, office and admins
Location, only at the moment an engineer taps a time stamp or changes status on a job, and only if they allow it	To show the office who was on which boat. Location is never tracked in the background or when the app is closed.	Office and admins, as a pin on the crew map and in time exports. Your admin can switch this off for your company.
Engineers' hourly pay rates	To calculate pay	Admins only. Engineers cannot see them.
Customers' names, emails, phones and addresses; boats and where they're kept, including key locations	To manage jobs	Your team, depending on their role
Photos and videos from jobs	For job records and customer reports. Video captions are generated on your own device.	Your team. Customers, only when you send them a report.
Signed estimates	As a record that the customer agreed	Office and admins
Emails we send you, and the internet address you connect from	To deliver email and to protect the service from attacks	KeelSync only

Information: Your team's names and work emails
Why we collect it: To let your team sign in
Who in your company can see it: Everyone in your company

Information: Time stamps (start travelling, arrive at boat, leaving boat, back at workshop) and time entries logged on My Time
Why we collect it: Timesheets and pay
Who in your company can see it: The engineer, office and admins

Information: Location, only at the moment an engineer taps a time stamp or changes status on a job, and only if they allow it
Why we collect it: To show the office who was on which boat. Location is never tracked in the background or when the app is closed.
Who in your company can see it: Office and admins, as a pin on the crew map and in time exports. Your admin can switch this off for your company.

Information: Engineers' hourly pay rates
Why we collect it: To calculate pay
Who in your company can see it: Admins only. Engineers cannot see them.

Information: Customers' names, emails, phones and addresses; boats and where they're kept, including key locations
Why we collect it: To manage jobs
Who in your company can see it: Your team, depending on their role

Information: Photos and videos from jobs
Why we collect it: For job records and customer reports. Video captions are generated on your own device.
Who in your company can see it: Your team. Customers, only when you send them a report.

Information: Signed estimates
Why we collect it: As a record that the customer agreed
Who in your company can see it: Office and admins

Information: Emails we send you, and the internet address you connect from
Why we collect it: To deliver email and to protect the service from attacks
Who in your company can see it: KeelSync only

Service providers we use

Supabase stores the database and files in Ireland (EU).
Vercel hosts the website and app.
Google Cloud processes job videos into customer reports.
Anthropic reads photos of engine and transmission serial plates and part labels to fill in serial and part numbers, if your admin turns this on.
Resend delivers our emails.
If you use the microphone button to dictate a note, your browser's own speech service converts it to text: in Chrome that is Google, on an iPhone it is Apple.
We do not sell your data or use it for advertising.

KeelSync's access to your account

No one at KeelSync can open your account in the app unless your admin approves it. Each approval lasts 1 or 4 hours, requires a two-step code, and every visit is recorded in a log you can see.
Our system administrators can access the database directly to fix faults and run backups. We do not use this access to browse your data, but it is possible, and this access is not currently logged.

Ending the test

You can ask us to delete your company and all of its data at any time, and we will do so within 30 days. Backup copies are removed within 13 months.
You can export timesheets and pay to a spreadsheet at any time.

Who we are

KeelSync Software Ltd, registered in England and Wales, company no. 17481387. Questions: hello@keelsync.co.uk.

Version 2026-10.6.

Privacy · Terms · hello@keelsync.co.uk
KeelSync Software Ltd · registered in England and Wales · company no. 17481387
Fryern House, 125 Winchester Road, Chandlers Ford, Eastleigh SO53 2DR